Google Drive is the new kid on the digital block, and it’s already made a name for itself with its seamless merging of files, which means you can create documents, spreadsheets, presentations, and more from one source. However, there are still some tricks you need to know in order to efficiently and effectively use Google Drive. You might have different accounts but everyone uses the same storage space. To keep your files organized and not cluttering other users’ inboxes or desk spaces, merge them all into one Google Drive account. PDF Drive will provide you with the five ways to do it. Here are the five easy ways to do just that:
1. Import Existing Files into Google Drive
The first thing you’ll need to do is import existing files into your new Google Drive account. This is easily done by using the account management tools within Google Drive. Open the account management page and select the “Manage Other Google Accounts” option. From there, you’ll be able to add new accounts and manage the access controls for each of them. Click on the “import” option at the top right-hand corner of the page and select the “Existing File or Folder” option from the drop-down menu. Then, navigate to the location of the file or folder you want to copy and select it from the list. From there, you’ll be able to choose the “Open in Google Drive” option. Finally, be sure to select “Create a new account” to create a new account and remove the “You will be able to view this in your existing account” box to enable you to start importing content straight away.
2. Create a New Folder in Google Drive
Another helpful way to make room for new content is to create a new folder in your Google Drive account. This will make it much easier to organize your files and keep track of which files are changed and which haven’t been touched. This is especially useful when you have a large number of files to organize. To enables this, from the account management page, select the “New Folder” option under “Organization” and give the new folder a meaningful name. When you click on the “Create” button, a new page will pop up where you can give permissions to the new folder and its contents. Creating a new folder also makes your Google Drive account more manageable, as you will now only have one place to store all of your files. If you want to move or delete files from one place to another, you will first have to delete the folder in which you want to keep them. This method only works if you already have a Google Drive account.
3. Import Files via FTP
If you prefer to use an FTP client in order to transfer files, you can easily do so in Google Drive. From the account management page, select the “FTP” option and select the “Open an FTP Account” option. From there, you’ll be able to create a new FTP account or log into an existing one. On the new account, log in with your username and password, and then navigate to the location where you want to save the files you want to copy and select them from the list. When you’re done, simply log out of the account and log in with the new account credentials. Importing PDF files via FTP can help you easily access your file hosting service from any computer or mobile device. Once you’ve transferred all the files, you can delete any old links from your emails, such as emails with attachments or links to websites. Now you just have a single source of truth for all of your files.
4. Use Drive Cloud Sync
One of the best features of Google Drive is its ability to sync files across devices – whether that’s your computer, smartphone, or tablet. This means that whenever you make a change to a file in one account, it will automatically be reflected in all other related Google Drive accounts too. To enable this, go to Settings and select the “Drive Cloud” option. There, you’ll be able to toggle whether or not you want to sync your changes between all devices. This is a quick and easy way to get your organization’s information in one place.
5. Create a Folder in Google Drive and Import Files
If you want to keep your PDF files organized and have them easily accessible from any computer, you can create a folder in your account and then import all of the files into that folder. This is a great way to keep your files from getting out of control and keep everything more easily manageable. You can also create sub-folders within this folder to organize your files better such as a project folder that holds all your research documents, a favorite file folder where you can easily find the file you are looking for, and more. From there, you can easily organize and track which files belong to which members and which folders they can edit. The best part is that you don’t even need to create a new account in order to create a sub-folder inside of your main account. Just log in with the same credentials and you’re good to go.
Conclusion
Google Drive is easy to use, offers seamless merging of files, and allows you to create documents, spreadsheets, presentations, and more from one source. However, there are still some tricks you need to know in order to efficiently and effectively use Google Drive. First, you need to make sure that you have a separate Google Drive account for each organization you manage. Then, make sure that each account is organized and has a central filing system to keep your files organized. If not, the files will get scattered around your computer and even between computers and devices. Finally, clean up your Google Drive by deleting old links and removing any other trace of you from your computer or device. This will help to keep your account cleaner and make your experience with Google Drive smoother and more enjoyable.
